Transforming dreams into reality...

Monarch “Partial or Full” Service

Partial – 6-months

Full – 12-months

The Monarch package is specifically designed for today’s busy bride!

Let your professionally trained wedding Coordinator help guide your through the entire planning process and provides hands-on design assistance so that you maintain a stress-free & blissful engagement.

From establishing your timeline and recommending preferred vendors to design meetings, to coordinating the Rehearsal and managing t­he entire day’s events  –

Monarch Weddings manages it all and helps you achieve your dream wedding!

Monarch Partial OR Full Service Planning includes

  • PARTIAL Planning start time is up to 6-months prior to your wedding date
  • FULL Service start times is up to 12-months prior to your wedding date
  • Unlimited emails and phone correspondence during the contracted planning period

Planner Meetings

  • Logistic Meeting 
  • Preliminary meeting to kick off the planning process, secure vendors, go over overall design, create a budget outline and a general schedule of events
  • A Design Meeting to establish look/feel and color pallet of wedding
  • Coordinator To Attend Floral Consultation Meetings: (Up To 5 Meetings Total)
  • Attend up to (3) floral consultations, up to (1) design floral meetings with chosen florist and client, and (1) Final Mock-up Meetings with Florist and Client
  • Coordinator To Attend (2) Design/Rental Décor Meetings
  • Coordination To Attend Menu Selection “Food Tasting” Meeting at venue or with the Caterer
  • Coordinator To Attend Final Meeting With Venue To Finalize All Wedding Details
  • Transportation Coordination
  • Logistics Review Meeting (Within 3-months prior to wedding)
  • Final Logistics Review Meeting (Within 2-3 weeks prior to wedding)

In addition to the above, the FULL service (12-month) package also includes the following:

  • Planning process & meetings starts 12-months prior to the wedding day (6 months earlier than Partial package)
  • Unlimited emails and phone calls during the 12-month period
  • Assistance with creating your wedding website – Please note, client is responsible for the payment of the website hosting and custom domain.
  • Coordinator attends the cake tasting and provides assistants with the design of wedding cake
  • Coordinator to attend a Stationery Meeting to assist with design, verbiage and content of invitations and day-of stationery items (menu, signage, etc.)
  • REHEARSAL DINNER COORDINATION
    • Recommendations of up to 4 venues for your event based on needs & budget.
    • Assistance with menu selection at the chosen venue.
    • Create a floorplan diagram and setting arrangement (if applicable)
    • Provide suggestions for design of venue space (if applicable).
    • Recommendations and assistance with any vendor needs (i.e. florals, rentals, entertainment, etc.).
    • Onsite Staff NOT included: If staff is needed, there is an additional fee of $450 (for up to 3-hours) of onsite event management. Time over the 3-hours will be charged at a rate of an additional $50/hou

ONSITE STAFF COVERAGE

CEREMONY REHEARSAL COORDINATION

  • Lead Coordinator (Keli Christenson) to facilitate & orchestrate the Rehearsal with the bridal party & family so that everyone is comfortable and knows where they need to be on the wedding day

DAY-OF THE WEDDING ONSITE STAFF COVERAGE

  • Lead Coordinator (Keli Christenson) will arrive on-site a minimum of 2.5 hours before ceremony start time to oversee the set-up and to provide up to 8-hours of on-site event management. Additional time may be required or needed and will be charged at an additional fee outlined in final Agreement
  • (1) One Set-up Supervisor for up to 6-hours to assist with set-up and coordination needs. Additional time may be required or needed and will be charged at an additional fee outlined in final Agreement
  • A Bridal Assistant “Lady-in-Waiting” for up to 6-hours is included in the Monarch Package.
  • Additional staff may be required at an additional charge (details outlined in final agreement)

Day-Of The Wedding – Coordinator Responsibilities

  • Includes up to 8-hours of onsite coverage by Lead Coordinator (Keli Christenson). Starting a minimum of 2.5 hours before ceremony start time. Additional time may be required and charged separately.
  • Act as the liaison & main point person between client and all vendors throughout the entire event.
  • Lead Coordinator will be onsite and available to the client 2.5 hours prior to the ceremony start time, to oversee set-up and overall event management.
  • Orchestrate the day’s events (ceremony, cocktail reception, dinner reception) to make sure everything is aligned with the master timeline.
  • Advise the client & bridal party on events throughout the day, which enables the client to enjoy the day not having to worry about when and where to be somewhere.
  • Supervise vendor load-in, set-up, deliveries, and teardown.
  • Ensure that all the items discussed in terms of design are executed. Those items are in place as previous discussed and that the overall desired look & feel are achieved based on those previous discussions.
  • Troubleshoot throughout the event and be available at all times to the bride and groom to ensure a stress-free and enjoyable event.

Pre-Ceremony & Ceremony Coordinator Responsibilities

  • Check the entire ceremony set-up and confirm that the florals and all ceremony items (guest book, pen, programs, gift table, VIP assigned seating, and special décor) are correctly in place.
  • Provide set-up details and checklist of items to Coordinator team members.
  • Reserve seating for immediate family and/or specific seating requested by client.
  • Greet Officiant and coordinate details surrounding the signing of the Marriage License.
  • Confirm the Officiant has proper A/V equipment, run sound check prior to the ceremony.
  • Meet with the DJ/Musician(s) prior to ceremony for review of ceremony music logistics. (Processional, Recessional, Timing and Cues) and confirm sound system is working properly.
  • Distribute and pin on all personal florals to appropriate individuals.
  • Confirm possession of the rings and Marriage License prior to the ceremony.
  • Coordinate with the photographer and videographer to make sure detail photos are taken.
  • Distribute petal cones, bubbles, etc. to guests for the recessional.
  • Instruct Ushers on VIP seating.
  • Close off entrances to the ceremony aisle.
  • Line up the family and bridal party for the processional to begin.
  • Cue the Officiant, Musicians, Family and Bridal Party to ensure seamless ceremony timing.
  • After the Ceremony concludes, direct bridal party to an area off to the side away from guests so that the guests proceed to Cocktail Reception while Bridal Party and Immediate Family take photos at ceremony site (once clear of guests).
  • Coordinator & Venue Staff to greet the Bride & Groom, Bridal Party and Immediate Family with beverages for celebratory toast (if client has included in venue package).
  • Coordinator staff to direct guests to the cocktail area.
  • Coordinator staff to assist guests with finding their escort-cards.
  • Coordinator staff to collect all ceremony and personal items for safekeeping and escort bellman to designated secure location.

Cocktail Hour – Coordinator Responsibilities

  • Manage the complete setup of the cocktail reception and escort-card table, etc.
  • Place specialty linens on tables (if applicable).
  • Arrange the escort-cards on the table (Alpha order for guests to find easily).
  • Have coordinator staff accompany bellman with all wedding gifts, envelopes.

Reception – Coordinator Responsibilities

  • Direct room set-up, confirm floor plans, ensure table numbers are correctly placed within the room, put out favors, menus, candles, cake knife, toasting glasses, place-cards, and insure that head table VIP seating and other miscellaneous items are all correct and set-up.
  • Oversee transfer of all items from the ceremony to reception (Florals, guestbook, etc.).
  • Confirm the number of chairs & table settings at each table prior to the doors opening.
  • Ensure delivery of all rental items to the reception and lounge (if applicable).
  • Review the final BEO (Banquet Event Order) with the captain of the event.
  • Confirm that the bride’s comfortable shoes and purse are placed at her table.
  • Greet guests and direct them to their tables.
  • Line-up and coordinate the bridal party for the Grand Entrance.
  • Cue bride and groom and other members of the bridal party & family to events throughout i.e.: grand entrance, toasts, dances, cake cutting, etc.
  • Pack up all personal items, gifts, cake knife, champagne flutes, cake topper, etc. and bring them to the designated location or person (usually bridal suite).
  • Have a coordinator staff accompany bellman with all personal items to designated location.
  • At the end of the night ensure all rentals & décor items are picked-up by the vendors.
  • If the bride and groom are staying at the same venue as the reception, I will provide the finishing touch of decorating the bridal suite.

 

OPTIONAL ADD-ON (NOT INCLUDED)

REHEARSAL DINNER COORDINATION

  • Recommendations of up to 4 venues for your event based on needs & budget.
  • Assistance with menu selection at the chosen venue.
  • Create a floorplan diagram and setting arrangement (if applicable)
  • Provide suggestions for design of venue space (if applicable).
  • Recommendations and assistance with any vendor needs (i.e. florals, rentals, entertainment, etc.).
  • Please call to get a cost estimate (Pricing varies based on event specifics) 

FAREWELL BRUNCH COORDINATION

  • Recommendations of up to 4 venues for your event based on needs & budget.
  • Assistance with menu selection at the chosen venue.
  • Create a floorplan diagram and setting arrangement (if applicable)
  • Provide suggestions for design of venue space (if applicable).
  • Please call to get a cost estimate (Pricing varies based on event specifics)